2011 Bean Improvement Cooperative Conference
October 30 - Nov 2, 2011
Verdanza Hotel, San Juan, Puerto Rico
REGISTRATION INFORMATION
Your BIC registration fee includes attendance at the BIC conference October 30 (evening arrival) through noon on Nov 2; a buffet breakfast each morning on Oct. 31 and 1; lunch on Oct. 31 and 1; all breaks; and a conference gift. The BIC Banquet is a separate registration fee. Call or send email to Local Organizers with any questions regarding registration. Please note the registration fee increases after September 1st, 2011. Hotel accommodations are not included.
NAPIA registration (Nov 3 and 4) and fees will be handled by Clarice Coyne at USDA-ARS
(509) 335-3878), clarice.coyne@ars.usda.gov
Registration Confirmation
Once your registration form has been processed, you will receive confirmation by email. If you have not received an email confirmation within 15 days of submitting your form, please contact Tim Porch at timothy.porch@ars.usda.gov
Cancellation Policy
BIC Registration Cancellations must be received no later than October 1, 2011. No refunds after October 1st. Substitutions are welcome at any time.
BIC Awards Banquet
will be held on Tuesday evening Nov 1st starting with a social hour at 6:00 PM
BIC Banquet Menu will include
CALL FOR BIC MEETING PRESENTATIONS
This is the first call to alert authors who wish to present oral or poster presentations at the 2011 BIC Biennial Meeting. To guarantee inclusion of all abstracts in the BIC program booklet, please submit your abstract to James Beaver james.s.beaver@gmail.com by Thursday, September 1st, 2011.
Oral Presentations:
The presentations will be limited to 15 minutes (12 minutes for the presentation and 3 minutes for questions is suggested). The time limit will be enforced by the session chairperson. If all oral presentation requests cannot be accommodated, the program committee will move some presentations to the poster session. Authors will be notified if this placement is necessary. Presentations will be organized into appropriate groups to the extent possible and the presenters will be notified of the presentation date and time prior to the meeting. All presentations must be in Power Point format. An LCD projector and computer will be provided. Please bring your presentations on a CD or USB drive to the audio visual manager prior to the beginning of the session.
Poster Sessions:
Posters must fit within an area less than 36" wide x 44" high. Poster boards (Velcro or stick pins) will be provided. The top portion of the poster should contain the title, authors, and affiliations.
Reports:
A paper (maximum of two pages in length) for each oral and poster presentation is requested for publication in the 2012 annual BIC report. An electronic copy of papers for the BIC annual report should be provided to the local organizer during the meeting or BIC President (Phil Miklas).
Abstract Format:
Please follow the following abstract format: A blank line should separate the affiliation from the text. The abstract should be limited to two or three sentences in length. The total abstract should be no more than 6.5" wide and 3.0" high. The presenter should be identified with an asterisk after his/her name. The affiliations should be followed by the email address of the presenter. Abstracts should be typed in Times New Roman font, 12 pt.
BIC abstracts should be emailed by Sept. 1, 2011 as a Word document to james.s.beaver@gmail.com
Indicate whether the presentation is for: ___ Oral or ___ Poster session
and whether the presenter is a student: ___ Student Presenter
PREPARING YOUR BIC OR NAPIA ABSTRACT IN THE PROPER FORMAT IS ESSENTIAL. Zapata, M.1* and J.S. Beaver1.1Department of Crop & Agro-Env. Sci.,
Univ. of Puerto Rico, Mayagüez, PR. *Presenter (mildred.zapata@upr.edu)
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NAPIA abstracts and 2-page proceedings should be submitted by email to clarice.coyne@ars.usda.gov
HOTEL RESERVATIONS
Make your hotel reservations at The Verdanza Hotel The Standard room rate is $110 + taxes (~$130/night)
Verdanza Hotel, Isla Verde
www.verdanzahotel.com
8020 Tartak Street
Isla Verde Carolina, PR 00979
Telephone: +1-787-253-9000
Toll Free Reservations: +1-800-625-031
Deadline for hotel reservations is: September 15, 2011 or until the group block is sold-out, whichever comes first. So make your room reservations EARLY! please.
A credit card is required at time of reservation, but it will not be charged. Reservations can be made through the phone number above or through the Verdanza group website using the following steps:
1. Go to www.verdanzahotel.com
2. Go to Reservation, then Group
3. Enter B10 in "Attendee Login"
4. The reservation information can then be entered.
Transportation
The Verdanza Hotel is located a mile from the airport and accessible by taxi (there are no hotel shuttles). The fixed rate from the airport to the hotel is $11.50 in taxi. The luggage rate is $1.00 per piece, excluding hand pieces.